Privacy Policy | Aspire Systems

I. General

Aspire Systems accords enormous importance to your privacy. This privacy policy explains you what we do with any personal information that you provide to us while using our site. That's why we've created this Privacy Policy, which discloses our information gathering and dissemination practices.

II. Compliance with Privacy Laws

Aspire Systems complies with India - DPDP Act, EU GDPR, UK GDPR, CCPA, Singapore - PDPA, KSA - PDPL and Australia APP. To know more about our Privacy compliance policy, read our privacy white paper. Click here.

III. Information recorded and use

In general, you can visit Aspire Systems' website without telling us who you are and without revealing any information about yourself. There are times, however, when we may need information from you.

A. Personal Information:

At Aspire Systems we intend to protect the confidentiality and integrity of your personally identifiable information. We process your personal information only where we have a lawful basis to do so – Including your consent, the performance of a contract, compliance with a legal obligation, or our legitimate interests, as permitted by applicable law. https://privacymarketing.aspiresys.com/

After reading and agreeing with the data consent provided, You may choose to give us personal information such as your name and address or e-mail identification address ('ID') that may be needed for business purposes and for future communications to you.

B. Purpose of Sharing Information

The purpose of information collection is given as part of the consent. We may use your information only for the purpose stated and to the list of entities as per the consent given by you.

The purpose may be one or many of the following

To provide products or services you've requested; (b) when we have your permission: or (c) under the following circumstances:
To provide the information to trusted entities who work on behalf of or with Aspire Systems under strict confidentiality agreements. These entities may use your personal information to help Aspire Systems communicate with you about offers from Aspire Systems and our marketing partners. However, these companies do not have any independent right to further share or disseminate this information;
To respond to subpoenas, court orders, or legal process, or to establish or exercise our legal rights or defend against legal claims;
To share the information in order to investigate, prevent, or take action against any illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or as otherwise required by law.
To share the information in order to protect or enforce Aspire Systems' rights, usage terms, intellectual or physical property or for safety of Aspire Systems or associated parties.
To share information about you if Aspire Systems is acquired by or merged with another company.

Aspire Systems will not be liable to any unsolicited information provided by you. You consent to Aspire Systems using such information as per Aspire Systems' privacy policy.

We will make a sincere effort to respond in a timely manner to your requests to correct inaccuracies in your personal information. To correct inaccuracies in your personal information, please contact us at privacy@aspiresys.com with details of the correction required; we will verify your identity and update the information.

C. Children’s data privacy protection

Our websites are not directed at children, and we do not knowingly collect children's personal data. Where we process such data, we do so only with verifiable parental or guardian consent as required by applicable law — including, for India under the DPDP Act, individuals under the age of 18 — and we do not undertake tracking, behavioural monitoring, or targeted advertising directed at children.

D. Rights of an Individual

DPDP (India):

Data Subject Rights	Turn Around Time
The Right to access	30 days
The Right to correction and completion	30 days
The Right to erasure	30 days
The Right to grievance redressal	72 hours
The Right to nominate	As applicable

EU GDPR:

Data Subject Rights	Turn Around Time
The Right to be informed	30 days
The Right to access	15 days
The Right to rectification	30 days
The Right to be informed	30 days
The Right to Withdraw consent	15 days
Right to object to automated processing	30 days
The Right to forgotten / Right to erasure	15 days
The Right for data portability	30 days
The Right for restrict Processing	30 days
The Right for notification obligation regarding the rectification/erasure of personal data or restriction of processing	15 days

UK GDPR:

Data Subject Rights	Turn Around Time
The Right to be informed	30 days
The Right to access	15 days
The Right to rectification	30 days
The Right to Withdraw consent	30 days
Right to object	15 days
Right to object to automated processing	30 days
The Right to forgotten / Rightto erasure	15 days
The Right for data portability	30 days
The Right for restrict Processing	30 days

CCPA:

Data Subject Rights	Turn Around Time
The Right to know	45 days
The Right to delete	45 days
The Right to opt-out	15 days
The Right to non-discrimination	30 days
The Right to Limit	30 days
The Right to correct	45 days

PDPA:

Data Subject Rights	Turn Around Time
The Right to access personal data	30 days
The Right to correct personal data	30 days
The Right to withdraw consent	30 days
The Right to limit the use of personal data	30 days
The Right to portability of personal data	30 days
The Right to object to the use of personal data	30 days
The Right to be informed of data breaches	Within 72 hours of assessment.
The Right to make a complaint to the Personal Data Protection Commission (PDPC)	30 days

PDPL:

Data Subject Rights	Turn Around Time
The Right to access personal data	30 days
The Right to correct personal data	30 days
The Right to withdraw consent	30 days
The Right to limit the use of personal data	30 days
The Right to portability of personal data	30 days
The Right to object to the use of personal data	30 days
The Right to be informed of data breaches	Within 72 hours
The Right to complain to the authority (SDAIA)	30 days

APP:

Data Subject Rights	Turn Around Time
The Right to access personal data	30 days
The Right to correct personal data	30 days
The Right to withdraw consent	30 days
The Right to limit the use of personal data	30 days
The Right to portability of personal data	Not specifically covered under the APPs
The Right to object to the use of personal data	30 days
The Right to be informed of data breaches	As soon as practicable
The Right to complain to the OAIC	30 days

How to Exercise Your Rights :

You can exercise any of the rights described above by contacting us at privacy@aspiresys.com If you are a California resident, you can also opt out of the sale or sharing of your personal information using the enabling a Global Privacy Control (GPC) signal in your browser, which we honour.

E. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. Retention periods are determined by the nature of the data and applicable legal and contractual obligations, after which the data is securely deleted or anonymised.

F.International Data Transfers

Where personal data is transferred across borders — including between Aspire group entities and to service providers or sub-processors — we ensure an appropriate transfer mechanism is in place, such as an adequacy decision, standard contractual clauses, the UK International Data Transfer Agreement, or our Unified Data Protection and Processing Agreement (UDPPA), and we assess the transfer to safeguard your personal data consistent with applicable law.

G. Data Protection Officer & Contact

Aspire has appointed a Data Protection Officer (DPO) responsible for overseeing privacy compliance. For any privacy queries, or to exercise your rights, contact the Privacy team at privacy@aspiresys.com.

IV . Cookies and other technologies

Aspire is committed to respecting and protecting your personal data from unauthorized access at all times. We use cookies in a number of our webpages in our endeavor to individualize your browsing experience.

1.What is meant by cookies?

Cookies are small text files placed in your browser and uniquely identify you while storing your preferences. We aim to provide our users with compelling stories in the IT field and want to make sure this dynamic user experience is captured. Cookies are one way of connecting with you on a deeper level; a testament to our prospects experiencing transformational, long-term relationships over two decades of our existence.

2.Types of cookies we use?

We use both first-party and third-party cookies. We do not sell your personal information for monetary consideration. Some third-party advertising and analytics cookies may involve the ‘sharing’ of personal information for cross-context behavioural advertising under applicable US state privacy laws. You can manage or reject these cookies, and opt out of such sharing, through our cookie settings and the ‘Your Privacy Choices’ link, or by enabling a Global Privacy Control (GPC) signal in your browser. The Following Cookies are Used in the Site:

Service provider	Cookie name	Cookie type	Expiration	Purpose
Google	_ga	Statistics	2 years	Used to distinguish users.
Google	_gid	Statistics	24 hours	Used to distinguish users.
Google	_gat	Statistics	1 minute	Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_.
Google	AMP_TOKEN	Statistics	30 seconds to 1 year	Contains a token that can be used to retrieve a Client ID from AMP Client ID service. Other possible values indicate opt-out, inflight request or an error retrieving a Client ID from AMP Client ID service.
Google	_gac_	Statistics	90 days	Contains campaign related information for the user. If you have linked your Google Analytics and AdWords accounts, AdWords website conversion tags will read this cookie unless you opt-out.
Google	__utma	Statistics	2 years from set/update	Used to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.
Google	__utmt	Statistics	10 minutes	Used to throttle request rate.
Google	__utmb	Statistics	30 mins from set/update	Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics.
Google	__utmc	Statistics	End of browser session	Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit.
Google	__utmz	Statistics	6 months from set/update	Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics.
Google	__utmv	Statistics	2 years from set/update	Used to store visitor-level custom variable data. This cookie is created when a developer uses the _setCustomVar method with a visitor level custom variable. This cookie was also used for the deprecated _setVar method. The cookie is updated every time data is sent to Google Analytics.
Google	_ads/ga-audiences	Marketing	Session	Used by google Adwords to re-engage visitors that are likely to convert to customers based on the visitor’s online behaviour across websites.
LinkedIn	_bcookie	Statistics & Marketing	1 year	Browser ID cookie
LinkedIn	_bscookie	Statistics & Marketing	1 year	Secure browser ID cookie
LinkedIn	_Lidc	Statistics & Marketing	Current Session	Browser ID cookie
LinkedIn	_BizoID	Statistics & Marketing	6 months	LinkedIn Ad analytics
LinkedIn	_BizoData	Statistics & Marketing	6 months	LinkedIn Ad analytics
LinkedIn	_BizoUserMatchHistory	Statistics & Marketing	6 months	LinkedIn Ad analytics
LinkedIn	_BizoNetworkPartnerIndex	Statistics & Marketing	6 months	LinkedIn Ad analytics
Hubspot	__hs_opt_out	Necessary	6 months	This cookie is set when you give visitors the choice to opt out of cookies.
Hubspot	__hs_do_not_track	Necessary	6 months	This cookie can be set to prevent the tracking code from sending any information to HubSpot.
Hubspot	__hs_initial_opt_in	Necessary	6 months	This cookie is used to prevent the banner from always displaying when visitors are browsing in strict mode.
Hubspot	__hs_cookie_cat_pref	Necessary	6 months	This cookie is used to record the categories a visitor consented to.
Hubspot	hs_ab_test	Necessary	End of Session	This cookie is used to consistently serve visitors the same version of an A/B test page they’ve seen before.
Hubspot	_key	Necessary	14 Days	The cookie name is unique for each password-protected page.
Hubspot	hs-messages-is-open	Necessary	30 Minutes	This cookie is used to determine and save whether the chat widget is open for future visits.
Hubspot	hs-messages-hide-welcome-message	Necessary	1 Day	This cookie is used to prevent the chat widget welcome message from appearing again for one day after it is dismissed.
Hubspot	__hsmem	Necessary	7 Days	This cookie is set when visitors log in to a HubSpot-hosted site.
Hubspot	hs-membership-csrf	Necessary	End of Session	This cookie is used to ensure that content membership logins cannot be forged.
Hubspot	hs_langswitcher_choice	Necessary	2 Years	This cookie is used to save a visitor’s selected language choice when viewing pages in multiple languages.
Hubspot	__cfruid	Necessary	End of Session	This cookie is set by HubSpot’s CDN provider because of their rate limiting policies.
Hubspot	__cf_bm	Necessary	30 Minutes	This cookie is set by HubSpot's CDN provider and is a necessary cookie for bot protection.
Hubspot	__hstc	Analytics	6 Months	The main cookie for tracking visitors.
Hubspot	hubspotutk	Analytics	6 Months	This cookie keeps track of a visitor's identity. It is passed to HubSpot on form submission and used when deduplicating contacts.
Hubspot	__hssc	Analytics	30 Minutes	This cookie keeps track of sessions.
Hubspot	__hssrc	Analytics	End of Session	This cookie is also set to determine if the visitor has restarted their browser.
Factors.ai	__fuid	Analytics	1 year	This cookie collects website visit and interaction information to understand visitor behaviour and engagement, measure marketing campaign performance, support attribution and account/visitor analytics.
Facebook	_fr	Marketing	3 months	Used by facebook to deliver a series of advertisement products such as real time bidding from third party advertisers.
Bing	MUID	Marketing	1 year	Used widely by Microsoft as a unique user ID. The cookie enables user tracking by synchronising the ID across many microsoft domains
Bing	MUIDB	Marketing	1 year	This cookie is an analytics service provided that connects data from the Bing advertising network with actions performed on the Website.
Twitter	personalization_id	Marketing	2 years	This cookie is set due to Twitter integration and sharing capabilities for the social media
Microsoft Clarity	_clck	Analytics	1 Year	Maintains the Clarity User ID and preferences specific to the site, ensuring consistent user identification across sessions.
Microsoft Clarity	_clsk	Analytics	1 Day	Links multiple page views by the same user into a single session recording in Clarity.
Microsoft Clarity	CLID	Statistics	1 Year	Tracks when Clarity first detected this user on any site using Clarity.
Microsoft Clarity	ANONCHK	Marketing	10 Minutes	Shows whether the Microsoft User ID (MUID) is transferred to ANID, a cookie used for advertising. Clarity does not use ANID, so this is always set to 0.
Microsoft Clarity	MR	Marketing	Session	Determines if the Microsoft User ID (MUID) should be refreshed.
Microsoft Clarity	MUID	Marketing	1 Year	Recognizes distinct web browsers accessing Microsoft sites. These cookies are utilized for advertising, site analytics, and various operational functions.
Microsoft Clarity	SM	Marketing	Session	Assists in synchronizing the Microsoft User ID (MUID) across different Microsoft domains.

From the above information you can find that our cookies include those of Google Analytics, Hubspot, LinkedIn, Matomo, Facebook, Adroll, Bing and Twitter. For more information about the third party cookies we use refer to respective cookie policy section in their corporate website. With the collected data we provide personalized recommendation of content and information related to the product or service on your every visit to the page. It helps us better track user behavior and site performance with a goal to handling your information responsibly and in line wih your cookie choices.

Using our site analytics platform we collect cookie based data which includes the information about your interest shown on the product or service, site visits, videos watched, document downloads, demo requests and so forth. We make use of collected cookie-based anonymous data to run more dynamic and personalized remarketing ads on the product or service for which you have showed your interest.

Where you have given your consent to receive marketing, our Marketing team sends you promotional emails and campaigns aligned to your preferences. Marketing consent is obtained separately from, and is not conditional on, your acceptance of cookies (see the Marketing Communications section).The first party data are the behavioral data which includes information such as number of visits, time on the site, pages viewed, site search keywords and so on. We may use such data to run targeted site remarketing campaigns and ad display campaigns to inform our service-related information which you have shown interest in: topics and subjects while browsing our website

3.How do I accept or decline the cookies?

You can manage the functional or non-essential cookies in your browser. These settings are usually found within the ‘privacy’ section of browsers.

Chrome: https://support.google.com/chrome/answer/95647?co=GENIE.Platform=Desktop&hl=en

Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences

IE: https://support.microsoft.com/en-in/help/17442/windows-internet-explorer-delete-manage-cookies

You can choose to accept or decline cookies, either by selecting accept or decline in the banner on your first visit (in the latter case we will try to set a cookie to record your preference for future visits), or by changing the settings in your web browser. Most web browsers are set by accept cookies by default, but you can usually modify your browser settings to decline cookies if you prefer. These settings are usually found within the ‘privacy’ section. For mobile devices these may be within the browser app settings.

Depending on the cookie categories you choose to accept, the following may apply. Your consent to marketing is obtained separately and is not conditional on accepting cookies:Customers and site visitors or end users of the website accept the use of cookies in his or her browser
Aspire Systems Cookie anonymous data may be utilized for the purpose of providing or improving services to customer and improve or enhance Aspire Systems’ services in general;
First party cookies that belongs to Aspire Systems and the cookies utilized by Aspire Systems from other analytics service provider and advertising platform providers are reasonably tested from malware and viruses, and are capable of (a) being erased by the user through normal browsing processes, and (b) being suppressed by normal browser processes such as voluntary selection of a ‘do not track’ setting or plug-in.
Customers and site visitors acknowledges and agrees that Aspire Systems’ product and service may be subject to privacy regulations governing the acquisition and use of data necessary for delivery of Aspire Systems’ products and services.
Customers and site visitors agree to obtain valid consent when required by governing privacy laws for data acquisition and use necessary for the delivery of Aspire Systems’ products and services.

V. Marketing Communications:

Where you have given your consent, or where otherwise permitted by applicable law, Aspire may send you marketing communications about our products, services, events, and campaigns. Marketing consent is obtained separately and is not a condition of accessing our website or services.

We send marketing by email and, where permitted, by telephone or SMS. The lawful basis depends on your location — your consent, or a limited legitimate-interest basis for existing customers regarding similar products, in line with applicable law.

Before making marketing calls or sending marketing messages to Singapore telephone numbers, we screen them against the applicable Do Not Call (DNC) registry, unless you have given clear consent or an exemption applies.

Every marketing message includes a simple, free way to unsubscribe. You may also opt out at any time by contacting us at privacy@aspiresys.com. We action opt-outs promptly and apply them across our systems. All marketing messages identify Aspire as the sender and provide valid contact details.

Opting out of marketing does not affect service or transactional communications necessary for our relationship with you.

VI. Anti-Spam policy

Aspire Systems recognizes the receipt, transmission or distribution of spam emails (i.e. unsolicited bulk emails) as a major concern and has taken reasonable measures to minimize the transmission and effect of spam emails in our computing environment. All emails received by Aspire Systems are subject to spam check. Any email identified as spam will be rejected with sufficient information to the sender for taking necessary action. With this measure, along with other technical spam reduction measures, Aspire Systems hopes to minimize the effect of spam emails. Aspire Systems reserves the right to reject and/or report any suspicious spam emails, to the authorities concerned, for necessary action.

VII. Links to Non-Aspire Systems websites

Aspire Systems may provide links to third-party websites for your convenience and information. If you access those links through the Aspire Systems website, you will leave the Aspire Systems website. Aspire Systems does not control those sites or their privacy practices, which may differ from Aspire Systems' practices. We do not endorse or make any representations about third-party websites. The personal data you choose to provide to or that is collected by these third parties, including any social media websites featured on our website, is not covered by the Aspire Systems Privacy Policy. We encourage you to review the privacy policy of any website before submitting your personal information.

We may also provide social media features on our website that enable you to share Aspire Systems information with your social networks and to interact with Aspire Systems on various social media sites. Your use of these features may result in the collection or sharing of information about you, depending on the feature. We encourage you to review the privacy policies and settings on the social media sites with which you interact to make sure you understand the information that could be shared by those sites.

VIII. Privacy policy details

1. Last updated :

1st September 2026. This Policy is reviewed periodically and supersedes all prior versions.

2. Applicability:

This Policy applies to all Personal Data collected electronically by Aspire Systems (India) Private Limited and its subsidiaries or affiliated companies.

3. Definitions:

'Personal Data' for the purposes of this Policy means any information that relates to a natural person and is capable of identifying such person available or likely to be available with Aspire Systems.

4. Objective of Policy:

Aspire Systems takes seriously the trust you place in us. To prevent unauthorized access or disclosure, to maintain data accuracy and to ensure the appropriate use of the information, Aspire Systems utilizes appropriate physical, technical and administrative procedures to safeguard the information we collect.

5. Reasonable Security Practices & Procedures:

Aspire Systems will take reasonable steps to ensure that all dealings in Personal Data, shall:

be processed fairly & lawfully;
be obtained only with the consent or other lawful basis of the information provider;
be collected, only when:
- the information is collected for a lawful purpose connected with a function or activity of Aspire Systems; and
- the collection of the sensitive personal data or information is considered necessary for that purpose.
be available for review by the information provider, as and when requested.
be kept secure against unauthorized or unlawful processing and against accidental loss, destruction or damage, as per the prescribed standards.

Disclosure of information: Aspire Systems shall share your personal information , with your consent where the disclosure is necessary for compliance of a legal obligation or , where required by government agencies mandated under law to procure such disclosure.

Transfer of Information: Aspire Systems may transfer your personal information to other entity as specified in the data consent form that ensures the "same level of data protection" that is adhered to by it.

Publication: Aspire Systems shall also not publish your personal information and shall ensure that the information transferred to a third party is not further disclosed by it.

Right to opt out: Aspire Systems respects your privacy considerations and hence provides an option to you, to not provide the data or information sought to be collected.

Further, you can also withdraw your consent which was earlier given to Aspire Systems, and the same shall be communicated to Aspire Systems in writing to the email address privacy@aspiresys.com

Authenticity: Aspire Systems shall not be responsible for the authenticity of the Personal Data supplied to it by the provider, whose duty it is to ensure that the information provided by it or its employees is authentic.

Grievance Redressal: Any grievance or complaint, in relation to processing of information, should be sent to Aspire Systems in writing to the email address privacy@aspiresys.com

Grievances shall be redressed as expeditiously as possible.

If you are not satisfied with our response, you may escalate your complaint to the relevant data protection authority, including the Data Protection Board of India under the DPDP Act, or the supervisory authority in your jurisdiction (for example, the ICO in the UK, the PDPC in Singapore, the OAIC in Australia, or SDAIA in the Kingdom of Saudi Arabia).

6. Changes to this Policy

Please note that this Policy may change from time to time. We will not reduce your rights under this Policy without your explicit consent. We will post any Policy changes on this page. We will also keep prior versions of this Policy in an archive for your review.